Any time you want a copy of your data, whether it is for your accountant, a mail-merge or your own records (or simply to know you could leave if you wanted to), you can export it as a CSV.

Run an export

1. Open Members and click Exports, in the row of buttons at the top beside Import data.
2. Choose what you are exporting: Contacts / Members, Invoices, Invoice line items, or Events / Registrations.
3. Click Choose columns. Everything is ticked, so untick anything you do not need, or use Select all / Select none.
4. Click Export as CSV.

That is the same two-step rhythm as importing, on purpose: if you have imported before, you already know how this works.

We tell you when it is ready

Exports run in the background rather than making you sit and wait, so a big member list does not time out halfway. When the file is ready you get two nudges:

• an email telling you the export is done;
• a red dot on the bell in the top bar of the workspace. Open the bell to see the finished export and click straight through to it.

The bell is per-person: it shows the jobs you started. The dot clears once you have opened it.

The email never carries the file. It links to the exports page, and you sign in to download from there. An export is a complete copy of your member database, and we don't want a forwarded email to become another one.

Past exports and how long files last

The Exports page lists every export: what it was, when it started, who ran it, how many rows, and its status (Queued, Running, Ready, Failed or Expired). You reach it from Past exports on the first step, and it is also where you land after starting one.

Finished files can be downloaded for seven days, then they are deleted automatically. The record of the export stays, so you can always see who took a copy of what and when, but the file itself does not sit on a server indefinitely.

Need it again after that? Run it again, which takes one click from the exports list.

Your custom fields come too

The column list includes your organisation's own custom fields, plus the record's internal ID. Everything else matches the importer's columns exactly, so an export can be edited in a spreadsheet and imported straight back in. That round trip is deliberate, and it is what makes an export handy for bulk-editing as well as archiving.

Limits

A single export is capped at 50,000 rows. Over that, Anggota refuses the export and tells you the count rather than quietly giving you a partial file, because a cut-off export that looks complete is an easy way to make a bad decision. Narrow it down (a shorter date range, one entity at a time) and run it again.

Who can export

Exporting shares the permission with importing. Anyone trusted to load member data in bulk can take it back out again; a member with no workspace access cannot. See giving your team access.

Tip: exporting Invoices and Invoice line items together gives your bookkeeper both halves of the picture: the invoice totals and what each one was actually made of.